City of Minneota Council Minutes

PURSUANT TO CALL AND DUE NOTICE THEREOF, THE CITY COUNCIL OF THE CITY OF MINNEOTA, COUNTY OF LYON, STATE OF MINNESOTA, MET IN REGULAR SESSION IN THE CITY COUNCIL CHAMBERS ON MONDAY, MAY 11, 2020 AT 6:30 P.M.

COUNCIL PRESENT: Council Member Travis Gillund, Council Member Tim Koppien, Council Member Nancy Reisdorfer, Council Member Amber Rodas, Mayor John Rolbiecki
STAFF PRESENT: Shirley Teigland
OTHERS PRESENT: Bruce Bossuyt, Jamie Bossuyt
ITEM 1: CALL TO ORDER
Mayor John Rolbiecki called the regular monthly meeting to order at 6:30 p.m.
ITEM 2: CALL FOR AGENDA ADDITIONS
The Administrator asked that the following items be added: $20,705.75 additional bills register, Zoning Permit Applications: 204 N Jackson Street & 411 N Washington Street
ITEM 3: ADOPT AGENDA
Koppien motioned, seconded by Reisdorfer to adopt the agenda as amended with the additions as listed above. MOTION PASSED UNANIMOUSLY
ITEM 4: MEETING MINUTES
The Council reviewed the prior month Council meeting minutes. With no questions or additional comments Reisdorfer motioned, seconded by Rodas to approve the March 24, 2020, April 13, 2020, April 14, 2020 and April 20, 2020 Council meeting minutes. MOTION PASSED UNANIMOUSLY
ITEM 5: REPORTS & UPDATES
The Council reviewed the following reports and had no additional questions or comments: (5a) – 5/4/20 Police report as submitted by Chief Bolt; (5b) - the current Financial Report as submitted by Administrator Teigland; (5c) – Y-T-D Budget; (5d) – City Engineer Update Report as submitted by Trent Bruce
ITEM 6: EXPENSES & DISBURSEMENTS
Koppien motioned, seconded by Reisdorfer to approve the payment of $33,242.93 (as listed on the check register summary), to approve the payment of $16,288.40 (as listed on the payroll check register) and to approve the payment of $20,705.75 in additional bills (as listed on the second check register summary).
ITEM 7: CONCERNED CITIZENS
No comments or requests were received either in person or in writing.
ITEM 8: DOG LEASH POLICY
The Council reviewed a resident’s letter of concern in regard to dogs not on leashes when outside. A request was made for the Council to consider implementing a leash policy. After reviewing the letter and current City Ordinance the Council referred the issue to Chief Bolt, asking that he return to the next regular council meeting with additional options for their consideration.
ITEM 9: 909 – 9TH STREET CIRCLE
Rodas motioned, seconded by Reisdorfer to execute a Warranty Deed to convey and warrant to Julie Pohlen, a single person, real property in Lyon County, Minnesota legally described as follows: Lot 5, Block 1, Gorecki Addition to the City of Minneota, according to the recorded plat thereof. MOTION PASSED UNANIMOUSLY
Gillund motioned, seconded by Koppien to adopt Resolution 20-04 authorizing John Rolbiecki as Mayor and Shirley Teigland as City Administrator to execute a Warranty Deed to convey real estate from the City of Minneota to Julie Pohlen. The purchase price for the property shall be $30,000 with an incentive price reduction of $10,000 if a single family home is substantially completed on the property on or before December 1, 2021. The conveyance shall be subject to protective covenants as approved by the City Council which shall be attached and incorporated into the deed of conveyance. MOTION PASSED UNANIMOUSLY
ITEM 10: SMALL CITIES REHAB
Koppien motioned, seconded by Gillund to approve a Small Cities Rehab Loan/Grant to Phillip & Donna Nuy in the amount of $4,256 repayable over a period of 4 years with a 2% interest rate. MOTION PASSED UNANIMOUSLY
ITEM 11: LETTER OF RESIGNATION
Rodas motioned, seconded by Reisdorfer to accept a resignation letter from Scott Holien effective May 31, 2020. MOTION PASSED UNANIMOUSLY. The Council thanks Mr. Holien for 40+ years of service with the City and wishes him continued success in his retirement.
ITEM 12: RESOLUTION 20-05
Koppien motioned, seconded by Gillund to adopt Resolution 20-05 modifying the City’s Personnel Policy and amending Section 8 as follows: “Vacation Accruals and Personal Sick Leave at the request of an employee who resigns or retires may be paid in two installments in consecutive years with the first installment paid in the year the employee resigns or retires”. MOTION PASSED UNANIMOUSLY
ITEM 13: SUMMER RECREATION
Gillund motioned, seconded by Rodas to approve the hiring of the following Summer Recreation staff - Baseball Coaches: Chad Johnston, Grady Moorse, Jackson Stauffacher, Justin Sampson, Keven Larson, Bill Bradley, Carter Schuelke, Jason Myhre and Mike Luke; Softball Coaches: Jessica Swedzinski, Patty Myrvik, Sydney Larson, Ava Larson, Emily Hennen, Abby Hennen and Heather Anderson; Summer Rec Director: Dave VanWaterMeulen. MOTION PASSED UNANIMOUSLY. Due to Covid-19 restrictions and policies Little Vikes & T-Ball activities are cancelled this season. Staff will wait for additional direction from Governor Walz and the State of MN Health Department prior to scheduling baseball & softball activities.
ITEM 14: MUNICIPAL POOL
Administrator Teigland informed the Council that the City has not received enough applications to fill the required number of lifeguard positions and those needing certification are not able to get the required training due to Covid-19 restrictions. The Governor’s Stay Safe MN requirements Phase III allows for a phased opening with capacity restrictions and social distancing but does not indicate a date when this phase will open. Additional direction and guidance from the Governor and MN State Health Department will be needed prior to opening the pool.
ITEM 15: ZONING PERMITS
Rodas motioned, seconded by Reisdorfer to approve the following Zoning Permit as listed below. MOTION PASSED UNANIMOUSLY
a) Doug DeSmet – 409 N Monroe – 17’ x 50’ Concrete Driveway
b) Yvette Kloos – 227 N Jefferson – 36’ x 30’ x 10’ Garage & 14’ x 12’ House Addition
c) Cody Meyer – 410 N Jefferson – 30’ x 40’ x 9’ Garage
d) Dallas Muhl – 400 E 5th Street – 10’ x 16’ Deck
e) Julie Pohlen – 909 – 9th Street Circle – 48’ x 62’ x 9’ New Home
f) SW Center Independent Living – 702 Prosperity Boulevard – 12’ x 20’ x 8’ Utility Shed
g) William Ufkin – 3473 Hwy 68 – 10’ x 20’ x 10’ Storage Shed
Koppien motioned, seconded by Reisdorfer to approve the following Zoning Permit as listed below. KOPPIEN, REISDORFER AND ROLBIECKI VOTED YES AND GILLUND AND RODAS ABSTAINED. MOTION PASSED
a) Amber Rodas – 506 E Lyon – 30’ x 30’ Patio and Landing
b) Deborah Gilbertson – 10’ x 16’ x 9’ Storage Shed
ITEM 16: OUSMAN ADDITION LOT
Bruce and Jamie Bossuyt met with the Council to discuss a proposal for purchasing Block 1, Lot 3, Ousman Addition. Koppien motioned, seconded Reisdorfer to sell the lot to Bruce and Jamie Bossyt for $7,500 plus all legal fees. GILLUND, KOPPIEN, REISDORFER AND RODAS VOTED YES AND ROLBIECKI ABSTAINED. MOTION PASSED
ADJOURNMENT
Koppien motioned, seconded by Gillund, to adjourn the meeting at 7:50 p.m. MOTION PASSED UNANIMOUSLY.
The next scheduled Regular Council Meeting is scheduled for June 8, 2020 at 6:30 p.m.
ATTEST:
Shirley Teigland, City Administrator
John Rolbiecki, Mayor
Council Approved June 8, 2020

PURSUANT TO CALL AND DUE NOTICE THEREOF, THE CITY COUNCIL OF THE CITY OF MINNEOTA, COUNTY OF LYON, STATE OF MINNESOTA, MET IN REGULAR SESSION IN THE CITY COUNCIL CHAMBERS ON MONDAY, JUNE 8, 2020 AT 6:30 P.M.

COUNCIL PRESENT: Council Member Travis Gillund, Council Member Tim Koppien, Council Member Nancy Reisdorfer, Council Member Amber Rodas, Mayor John Rolbiecki
STAFF PRESENT: Shirley Teigland
OTHERS PRESENT: Barb Knutson
ITEM 1: CALL TO ORDER
Mayor John Rolbiecki called the regular monthly meeting to order at 6:30 p.m.
ITEM 2: CALL FOR AGENDA ADDITIONS
The Administrator asked that the following items be added: $19,448.12 additional bills register, Zoning Permit Application: 401 S Jefferson
ITEM 3: ADOPT AGENDA
Koppien motioned, seconded by Reisdorfer to adopt the agenda as amended with the additions as listed above. MOTION PASSED UNANIMOUSLY
ITEM 4: MEETING MINUTES
The Council reviewed the prior month Council meeting minutes. With no questions or additional comments Reisdorfer motioned, seconded by Rodas to approve the May 11, 2020 Council meeting minutes. MOTION PASSED UNANIMOUSLY
ITEM 5: REPORTS & UPDATES
The Council reviewed the following reports and had no additional questions or comments: (5a) – 6/1/20 Police report as submitted by Chief Bolt; (5b) - the current Financial Report as submitted by Administrator Teigland; (5c) – Y-T-D Budget; (5d) – Silver Spur Saddle Club
ITEM 6: EXPENSES & DISBURSEMENTS
Koppien motioned, seconded by Reisdorfer to approve the payment of $60,552.29 (as listed on the check register summary), to approve the payment of $18,059.34 (as listed on the payroll check register) and to approve the payment of $19,448.12 in additional bills (as listed on the second check register summary).
ITEM 7: CONCERNED CITIZENS
No comments or requests were received either in person or in writing.
ITEM 8: LIBRARY
Rodas motioned, seconded by Reisdorfer to accept a resignation letter from Mary Buysse. MOTION PASSED UNANIMOUSLY. The Council thanks Mary for 34 years of service with the City and wishes her all the very best in the coming years. Head Librarian applications will be accepted at the City Office through June 17, 2020 and the Council will review all applications at a Special Council Meeting being held June 22, 2020. The Administrator also outlined the required Covid-19 protocol being followed to reopen the Library.
ITEM 9: OUSMAN ADDITION
Koppien motioned, seconded by Gillund to execute a Warranty Deed to convey and warrant to Bruce J. Bossuyt and Jami Bossuyt husband and wife, real property in Lyon County, Minnesota legally described as follows: Lot 3, Block 1 Ousman Addition to the City of Minneota, according to the recorded plat thereof subject to the attached protective covenants. MOTION PASSED UNANIMOUSLY. Koppien motioned, seconded by Gillund to adopt Resolution 20-06 authorizing John Rolbiecki as Mayor and Shirley Teigland as City Administrator to execute a Warranty Deed to convey real estate from the City of Minneota to Bruce J. Bossuyt and Jami Bossuyt. The purchase price for the property shall be $7,500 plus all closing costs, legal fees, abstracting and related expenses. The conveyance shall be subject to protective covenants as approved by the City Council which shall be attached and incorporated into the deed of conveyance. MOTION PASSED UNANIMOUSLY
ITEM 10: SUMMER RECREATION
Due to Covid-19 restrictions all Summer Recreation activities are cancelled. Rodas motioned to pay the Director $3,500. Without a second, the motion was not considered. Reisdorfer motioned, seconded by Koppien to authorize the payment of $2,500 to Rec Director David VanWaterMeulen. KOPPIEN, REISDORFER, RODAS AND KOPPIEN VOTED YES WITH GILLUND ABSTAINING. MOTION PASSED
ITEM 11: SWIMMING POOL
Administrator Teigland updated the Council on efforts to secure enough lifeguards to facilitate opening the pool in Phase III of the Governor’s plan. Covid-19 regulations will be an extra burden in the opening process and specific policies will need to be adopted and strictly adhered to. The Administrator also confirmed that YMCA staff will certify all new lifeguards and the goal is to open the pool the 1st week in July.
ITEM 12: TRANSIENT MERCHANT
Koppien motioned, seconded by Reisdorfer to approve an application for a Transient Merchant License as applied for by Sandra Callens – Fork on the Road Food Truck. MOTION PASSED UNANIMOUSLY
ITEM 13: MORTGAGE SUBORDINATION
Koppien motioned, seconded by Rodas to authorize John Rolbiecki as Mayor and Shirley Teigland as Administrator to sign a subordination agreement by and between the City of Minneota and Bremer Bank, NA for a mortgage dated the 2nd Day of May, 2019, executed by Alyssa Engler, a single person, which recorded in the county of Lyon, State of Minnesota, as Document No. 219862 covering property located at 403 N Jefferson Street, Minneota, MN. MOTION PASSED UANIMOUSLY
ITEM 14: CITY ENGINEER
The Council reviewed an update from Trent Bruce, DGR Engineering that summarized a number of projects, both current and proposed. City Staff assisted Ottertail Power Co. with identifying existing easements such that new power lines can be installed. All restoration work will be completed by Ottertail Power. The City will need to consider the impacts of the burn pit and begin planning for the transition to the new location. Grading at the new site is completed and work including a fence/gate and gravel surfacing should be planned. The estimated cost to complete the project is $80,000-$100,000. Also discussed were asphalt street repairs for the 2020 construction season and the need for resurfacing work in order to maintain the life expectancy of streets in the Ousman Addition. Rather than expending asphalt patching budget monies Mr. Bruce advised that an asphalt overlay in the area be incorporated with other future Infrastructure Projects to provide additional cost savings. The Grant and Jackson Street Improvements are complete with a few punch-list items remaining. The plans for Victory Drive are nearly complete, pending final decisions from the City on extent of the project and timeline for construction. Plat work also needs to be completed and without specific information on proposed lot sale size DGR Engineering is unable to finalize plans and coordinate with the appropriate funding sources to accommodate the project. Based on recent feedback from the City, DGR has begun the planning process for a 2022 Infrastructure Project. This is anticipated to be a large project and it will take some time to work through the necessary funding and approval process, but the goal will be to begin construction in April 2022. The final project reviewed was the Jefferson Street Bridge. Mr. Bruce indicated that after discussions with the County the bridge replacement would require a maximum investment from the City of approximately $20,000 with additional work (sidewalk/trail extension, erosion control work, etc.) being extra cost to the City.
ITEM 15: ZONING PERMITS
Gillund motioned, seconded by Rodas to approve the following Zoning Permits as listed below. MOTION PASSED UNANIMOUSLY
a) Houselog, Troy – 404 E 1st Street – 26’ x 40’ Cement Patio
b) Stienessen, Harold – 103 Century Drive – 55’ Fence
c) Tolk, Chris – 403 N Washington – 40’ x 6’ Fence
d) Welsh, Nathan – 502 E 6th Street – 12’ x 20’ Cement Patio and 3’ x 8’ Cement Pad
e) Yost, Ryan – 117 E Lyon Street – 9’ x 108’ Driveway and Sidewalk
f) Janiszeski, Doug – 401 S Jefferson Street – 6’ x 18’ x 7’ Porch Enclosure
ITEM 16: FIRE DEPARTMENT
Administrator Teigland informed the Council that office staff is working with USDA to secure grant/loan funds to purchase a new Pumper Truck at a cost of $387,549. A Public Hearing will need to be scheduled in the near future as required. No action by the Council is required at this time.
ITEM 17: ANNUAL AUDIT
The Council reviewed a letter from Jacobson & Bergerson, PPLP, Licensed CPA Firm stating “we are engaged to audit the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the City of Minneota for the year ended December 31, 2019. The firm expects to begin the audit on approximately June 3, 2020 and issue a final report on approximately June 30, 2020.” Reisdorfer motioned, seconded by Rodas to authorize budget transfers to other funds as listed. MOTION PASSED UNANIMOUSLY
ITEM 18: CIVIL DEFENSE SIREN
The City has ordered a new civil defense siren that will be placed in the vicinity of the Minneota Manor and the Gorecki Housing Addition, completing the City’s process of upgrading all civil defense sirens. Koppien motioned, seconded by Rodas to declare the old siren as excess property. MOTION PASSED UNANIMOUSLY. Koppien motioned, seconded by Gillund to donate the excess civil defense siren to the City of Amiret, MN. MOTION PASSED UNANIMOUSLY
ITEM 19: HEALTH SAVINGS
Gillund motioned, seconded by Reisdorfer to approve the payment of $750 payable to Further, HSA Account Administrator for the City. The contribution is prorated and based on completed months of employment with the City and will be deposited in Public Works Employee Ernest Sorensen’s Health Savings Account. MOTION PASSED UNANIMOUSLY
ADJOURNMENT
Koppien motioned, seconded by Gillund, to adjourn the meeting at 7:30 p.m. MOTION PASSED UNANIMOUSLY.
The next scheduled Regular Council Meeting is scheduled for July 10, 2020 at 6:30 p.m.
ATTEST:
Shirley Teigland, City Administrator
John Rolbiecki, Mayor
Council Approved July 10, 2020

PURSUANT TO CALL AND DUE NOTICE THEREOF, THE CITY COUNCIL OF THE CITY OF MINNEOTA, COUNTY OF LYON, STATE OF MINNESOTA, MET IN SPECIAL SESSION IN THE CITY COUNCIL CHAMBERS ON MONDAY, JUNE 22, 2020 AT 6:30 P.M.

COUNCIL PRESENT: Mayor John Rolbiecki, Council Member Travis Gillund, Council Member Nancy Reisdorfer, Council Member Amber Rodas
COUNCIL ABSENT: Council Member Tim Koppien
STAFF PRESENT: Shirley Teigland
ITEM 1: CALL TO ORDER
Mayor John Rolbiecki called the special meeting to order at 6:30 p.m.
ITEM 2: ADOPT AGENDA
Reisdorfer motioned, seconded by Gillund to adopt the agenda as presented. MOTION PASSED UNANIMOUSLY
ITEM 3: 2019 FINANCIAL AUDIT
The Council reviewed the Summary of items to consider prior to the 2019 Annual Financial Report being finalized along with all other items and suggestions from the auditors for potential fund transfers: Reisdorfer motioned, seconded by Gillund to transfer $13,792 from the Rehab Money Market Account to the General Fund Regular Checking Account to cover 2019 Rehab expenses. MOTION PASSED UNANIMOUSLY. Rodas motioned, seconded by Reisdorfer to issue a check payable to the Lyon County Auditor/Treasurer in the amount of $45,452 for property tax collected in 2019 for the 2010A(2003A Portion) due to the decertification of TIF District 1-2. MOTION PASSED UNANIMOUSLY. Rodas motioned, seconded by Reisdorfer to not transfer 2019 budgeted transfers of $19,889 from the Sewer Fund and $7,321 from the Garbage Fund to the GO Refunding Bonds 2010A(2004A Portion) due to sufficient receipts of property tax and special assessments to be collected in 2020. MOTION PASSED UNANIMOUSLY. Reisdorfer motioned, seconded by Rodas to transfer $18,344 from the Sewer Fund to the GO Refunding Bond 2012A Fund. MOTION PASSED UNANIMOUSLY. Reisdorfer motioned, seconded by Rodas to transfer $2,864 from the Garbage Fund to the GO Revenue Note, Series 2016A Fund. MOTION PASSED UNANIMOUSLY. Rodas motioned, seconded by Reisdorfer to transfer $10,000 from the Sewer Fund and $6,803 from the Garbage Fund to the GO Revenue Note, Series 2016A Fund. MOTION PASSED UNANIMOUSLY. Reisdorfer motioned, seconded by Rodas to transfer $30,712 from the General Fund to the GO TIF Note, Series 2018A Fund. MOTION PASSED UNANIMOUSLY. Reisdorfer motioned, seconded by Rodas to transfer $338,107 from the Capital Outlay Fund to the General Fund to maintain the fund balance. MOTION PASSED UNANIMOUSLY. Reisdorfer motioned, seconded Rodas to transfer $45,656 from the Capital Outlay Fund to the Gorecki Street Improvement Fund to balance the fund to zero. MOTION PASSED UNANIMOUSLY
ITEM 4: LIBRARY
Reisdorfer motioned, seconded by Gillund to hire Gail Perrizo as Head Librarian with the starting wage of Grade 1, Step 1. MOTION PASSED UNANIMOUSLY. Gillund motioned, seconded by Rodas to hire Marge Obe as a part-time Librarian. MOTION PASSED UNANIMOUSLY
ITEM 5: SWIMMING POOL
Gillund motioned, seconded by Rodas to hire Sienna Mahan-Diette as Pool Manager for the 2020 season. MOTION PASSED UNANIMOUSLY. Gillund motioned, seconded by Rodas to hire Anna Gruenes and Nolan Boerboom as Assistant Pool Managers for the 2020 season. MOTION PASSED UNANIMOUSLY. Gillund motioned, seconded by Reisdorfer to Hire Ivy Mahan-Diette as Social Distancer for the 2020 season. MOTION PASSED UNANIMOUSLY. Reisdorfer motioned, seconded by Gillund to hire Meghan Beckendorf, Kim Gades, Jared Josephson, Morgan Kockelman and Madison Scholten as Lead Lifeguards and Tristan Bierschenk, Jonah Gruenes, Abby Frie, Merissa Traen and Kathrin Walerius as lifeguards for the 2020 season. MOTION PASSED UNANIMOUSLY
ADJOURNMENT
Gillund motioned, seconded by Reisdorfer, to adjourn the meeting at 7:20 p.m. MOTION PASSED UNANIMOUSLY
ATTEST:
Shirley Teigland, City Administrator
John Rolbiecki, Mayor
Council Approved July 13, 2020

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